Reducing Paperwork with Talent Management Software

Does Your Talent Management Software Really Reduce Paperwork?

Talent management software has helped organizations make enormous strides toward greater efficiency in how HR operates. Now, more than ever before, it is possible for HR to partner with managers, C-suite executives and leaders to link trends and decisions in the sphere of human capital to specific business outcomes. However, the average Human Resources department can still be far behind the times in other ways. For example, HR may still be heavily dependent on paper documents even when they use software that is supposed to digitize and automate their systems.

That’s because no matter how far HR progresses into the field of strategic initiative, it is still grounded in risk mitigation. Without strict compliance, it doesn’t matter how many good ideas an organization has or how innovative they are in the marketplace. The rising cost and increasing frequency of workplace litigation is a specter that must be kept at bay. One way HR does this is making sure that every ‘i’ is crossed and every ‘t’ is dotted. This isn’t simply paper pushing for the sake of it. HR must be able to prove that employees were informed of company policies and all employer actions regarding discipline, compensations, etc. that affect workers positively or negatively.

HR applications that require electronic documents to be printed out for employees to sign can’t really help HR meet its goals for paper reduction and more effective records management. On the other hand, any electronic signature collection must be done correctly for e-documents to be legally enforceable. So, if you are shopping for a truly paperless talent management application, be sure to ask how the software complies with the ESIGN Act of 2000.